AILab

ShMS shareholder meeting system

Shareholder meetings, fully online

Set up the meeting, register shareholders, run the vote, and get every attendance and voting report from one system, built for Mongolian joint-stock companies.

Modules
5
Packages
5
Cost savings
30–50%

What’s included

Five modules, one meeting.

Everything a shareholder meeting needs, from the agenda to the final report.

01Meeting setup

Meeting registration

Create the annual or an advance meeting, register board nominees and agenda items, and import shareholders in bulk.

  • Annual and advance meetings
  • Board nominee registration
  • Agenda item management
  • Bulk shareholder import
  • Meeting file management
02Branding

Meeting settings

Set your company logo, contact details, and voting instructions. Shareholders see them in the voting app.

  • Company logo and details
  • Voting instructions in English and Mongolian
  • Contact information
  • Light and dark themes
03Voting

Advance and live voting

Shareholders who can’t attend vote in advance, or vote live while watching the meeting stream.

  • Advance voting
  • Live voting on agenda items
  • Board member elections
  • Real-time quorum tracking
04Reports

Results and reporting

Voting results, attendance, and ballots, ready to view or download as soon as voting closes.

  • Voting results report
  • List of online participants
  • Ballot view and download
  • Attendance report
05Audit log

Log management

Every voting action and every admin action is recorded, so each result can be traced.

  • Full voting activity log
  • Admin user management and access control
  • Separate admin and shareholder apps

Shareholder experience

Vote from anywhere.

Shareholders sign in, watch the meeting live, review the agenda, and vote, all in a web browser.

  • 01Sign in with DAN or online banking
  • 02Live meeting stream
  • 03Review agenda items and nominees
  • 04Vote on agenda items and board elections
  • 05Send questions and requests to the organizers

Why ShMS

Built for modern shareholder meetings.

Six reasons companies move their meetings online.

  • 01

    Online

    Shareholders join and vote from anywhere.

  • 02

    Lower cost

    Save 30–50% compared with a traditional meeting.

  • 03

    Fewer errors

    Less manual work means less room for human error.

  • 04

    Security

    Information security in line with ISO/IEC 27001:2022.

  • 05

    Continuous development

    Regular updates, maintenance, a dedicated team, and ongoing R&D.

  • 06

    Full audit trail

    Every action during the meeting is logged.

Pricing

A package for every company.

Every package includes all modules. Choose by the number of shareholders.

Every package includes

  • Meeting setup and settings
  • Voting
  • Meeting results
  • Reports

Get started

Run your next shareholder meeting online

We’ll walk you through ShMS with your company and agenda in mind.

Or reach us directly—+976 7777-2210·info@ailab.mn

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